Vermont Immunization Registry Overview

immunization registry support site flower image

The Vermont Immunization Registry (IMR) is a confidential, computerized system for maintaining immunization records. It tracks the dates of immunizations given, prints reports for parents/schools, and provides guidance for timing of vaccine administration.

By two years of age, over 20 percent of children in the U.S. have seen more than one healthcare provider, resulting in scattered paper medical records. Many parents find themselves searching for their own immunization records as well. Parents and providers can use registries as a powerful tool to ensure timely immunizations and proper treatment.

Registries save money by ensuring that patients get only the vaccines that they need. Registries also improve office efficiency by reducing the time needed to gather and review immunization records. And in the case of disease outbreaks or public health emergencies, public health departments can use registries to identify individuals at risk.

How does the Registry benefit health care practices?

Return to Top

How does the Registry benefit parents and children?

Return to Top

Who operates the Immunization Registry?

The IMR was designed, developed, and is operated by the Vermont Department of Health, which contributes its extensive knowledge in health surveillance, vital statistics, technology, and immunization. The IMR was developed with the input and support of many partners committed to improving health care and health in Vermont, including:

The IMR is funded through a grant from the Centers for Disease Control and Prevention.

Return to Top

Meaningful use and the Immunization Registry

Meaningful Use information is posted on the Vermont Department of Health’s website:

The first step in implementing HL7 data exchange is to contact Vermont’s Health Information Exchange, Vermont Information Technology Leaders (VITL).

To request interface information or inquire about the status of an interface, go to MyVITL and submit a ticket, or contact VITL at 1-877-592-4053.

Return to Top

Who uses the Immunization Registry?

The IMR was first made available to providers in July 2004. As of April 2016, 193 medical practices and nearly all Vermont hospitals have access to the IMR.

Most users send immunization information to the Registry electronically, while other users enter information directly through the online application. Most school nurses and many licensed or registered child care providers have read-only access to help with vaccine reporting.

Return to Top

What about confidentiality?

Registries were created with the understanding that patient and provider confidentiality is paramount and must be protected. The IMR resides on a secure server and complies with all federal, state, and local laws. Health care providers who wish to access the IMR must sign a confidentiality agreement and obtain a username and password. Use of the IMR is electronically monitored in alignment with the Health Insurance Portability and Accountability Act (HIPPA).

Return to Top

How many individuals have records in the Registry?    

As of April 1, 2016, there were more than 411,539 records with immunization history. Of those, 129,021 are Registry records of children. Of the 234 Vermont practices known to administer vaccine, 193 send data directly to the Registry. Five of the largest health insurers also send data to the Registry, which helps complete records for providers who have been unable to connect.

Return to Top

What do you need to become part of the Registry?

Learning to use the IMR is easy, and our support team will come to you at your convenience to conduct a training.

Contact our user support line at 1-888-688-4667.

Return to Top

Is the Immunization Registry complicated to use?

User-friendliness was a key goal of the Registry’s design.  Because the Registry is web based, there’s no additional software to install.  We provide users with a quick guide to basic usage. The quick guide and other support information including an on-line video tutorial is available at IMR User Support Materials.

Return to Top

For information, support, or to enroll in the Registry

Contact the IMR support team:

Tel.: 1-888-688-4667 (toll free)
Fax: 1-802-652-4157